Intern - Events, Olympic Museum [Switzerland]

 

Department: Corporate Events and Services
Location: Lausanne, Switzerland
Contract Type: Internship (16.08.2023 - 15.08.2024)
Activity Level: 100%
Start Date: 16.08.2023

As a TOM Events Intern, you will lend support to the Events team at the Olympic Museum responsible for planning, organising and running services for businesses, educational establishments, institutions, tourist groups, The Olympic Museum’s internal and external clients, and the catering team.

Main responsibilities

• Manages weekly printing (menus, posters, etc.) for upcoming events.
• Assists the “TOM Events” team with managing calls and emails (providing information, classifying and following up on requests);
• Provides support for managing school group reservations (classifying requests, reservations, providing confirmation, following up with the teacher) and guided tour reservations;
• In collaboration with the Business Events Manager, works on events entrusted to him/her, including planning, on-site organisation and invoicing;
• Carries out routine administrative tasks: data entry, managing correspondence, updating work documents;
• Lends on-site assistance when managing several contacts and/or suppliers, and is able to keep the client updated on the event underway.
• Lends support to the catering team (TOM Café and other catered events) to format sales material.

Our requirements

• Recent graduate, or hotel school or equivalent training, and/or experience of international events;
• Excellent knowledge of English and French (preferably bilingual); knowledge of German an asset;
• Ability to work in a team, both in terms of managing workflow and communicating with colleagues;
• Perfect command of Word, Excel, PowerPoint, IT solutions linked to events management, Outlook and the internet.
• Excellent organisational skills;
• Speed and reliability in executing tasks;
• Sense of urgency, priorities and service;
• Ability to take the initiative; attuned to particular activities and needs;
• Good communication skills and general all-rounder;
• Ability to manage stressful situations;
• Flexibility in terms of working hours in general;
• Interest in sports events and international current events;
• Excellent command of the corporate tools and ability to follow the internal user rules (Outlook, etc.).

What we offer

• Competitive salary package (equal pay for equal work) with a very attractive occupational pension component
• Swiss health insurance reimboursement
• Flexible working hours and remote-work policy
• Continuous professional development and training and mentoring programmes
• Sustainable travel-to-work incentive
• Numerous incentives to live a sustainable healthy and active life, such as access to a well-equipped gym at work, an active sports club with various services and an allowance for sports fees.
• Attractive offers at various companies in Switzerland, for gyms, cars, etc.

Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us – a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more than 70 nationalities.

 

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