Finance Assistant (General Ledger)
- Working Location: Brussels, Belgium
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- Security Clearance : NATO Secret
- Language: High proficiency level in English language
EXPERIENCE AND EDUCATION:
Essential Qualifications/Experience:
· A minimum requirement of a Bachelor's degree at a nationally recognised/certified University in a related discipline (Finance) and 3 years post-related experience
· Or exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 10 years extensive and progressive expertise in duties related to the function of the post
· 3 years of current finance/accounting staff management experience
· Ability to develop and maintain financial data and contribute to financial statement preparation
· In depth knowledge with a minimum of 3 years extensive experience of managing general ledger transactions within Oracle EBS suite
· Extensive experience with Property Plant and Equipment, intangible assets and Asset under Construction transactions/data/registers within Oracle EBS suite
· Practical experience in preparing annual financial statements of an international corporation or international public sector organisation
· Knowledge of IPSAS or IFRS or IAS
· Managing/supervising a Finance General Ledger/ Accounting team/staff
Desirable Qualifications/Experience:
· Experience in finance shared services
· Working in the public sector
· Knowledge of NATO Financial Regulations
· Use of Oracle EBS modules R12
· Accounting certification
· Working with an Oracle EBS compatible GL reporting tool (e.g. GL Wand, Crystal reports etc.)
· Prior experience of working in an international environment comprising both military and civilian staff
· Knowledge of NATO responsibilities and organization, including ACO and ACT
DUTIES/ROLE:
· Transformation and continuous improvement
ü Oversee and coordinate all of the Agency's GL activities (including the detailed accounting of fixed /intangible assets, assets under construction and inventories) in accordance with NATO Accounting Framework - adapted International Public Sector Accounting Standards (IPSAS) - and NCI Agency Accounting policies
ü Implement structured risk management throughout GL operations
ü Formulate and implement NCIA accounting policy and provide guidance as needed; rive forward improvements of the GL process to include related sub-ledger processes
· Delivery
ü Produce detailed Standard Operating Procedures (SOPs) and other documentation, as needed, for periodic closure activities, of the GL module within the financial system
ü Ensure timely closure of the general ledger (and related subledgers)
ü As assigned, prepare the Agency's Annual (and Interim) Financial Statements for review and comments by senior management, and prepare responses to IBAN (External Auditor) enquiries on the Financial Statements
ü Prepare detailed reports and periodic reconciliations/account analysis for all GL transactions that are posted and accounted for within the applicable finance systems, and ensure these reports aggregate into the trial balances
ü Day-to-day management of the GL process, and the handling of all journals/accounting entries at GL level within the applicable running finance system(s)
ü Ensure the processing of all journals and general ledger transactions in accordance with the NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions
ü Maintain proper accounting records, such as correct entries in the GL, and supporting files for GL transactions/journals
ü Ensure timely preparation of the trial balances required for preparation of financial statements and/or other financial reports
ü Approve and post all GL transactions/journals and ensure these are in line with applicable accounting policies
ü Reconcile the GL with the related sub-ledgers on a recurring and regular basis (e.g. Accounts Payable, Accounts Receivable, Cash Management, Inventory/Asset module etc.)
ü Lead and develop the GL team and carry out staff performance management
· Cooperation
ü Liaise with other parts of the Agency and/or external stakeholders to resolve any problems with the processing of accounting entries at the GL level
ü Support audit reviews as needed
ü Contribute to general business improvement initiatives in the Finance Directorate
ü Represent, as required, the Finance Directorate at Agency or external meetings/working groups etc.
ü Deputize for the Principal Administrator (Accounting Operations Manager)/Head of Accounting Services, if required
ü Perform other duties as may be required
· Or exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 10 years extensive and progressive expertise in duties related to the function of the post
· 3 years of current finance/accounting staff management experience
· Ability to develop and maintain financial data and contribute to financial statement preparation
· In depth knowledge with a minimum of 3 years extensive experience of managing general ledger transactions within Oracle EBS suite
· Extensive experience with Property Plant and Equipment, intangible assets and Asset under Construction transactions/data/registers within Oracle EBS suite
· Practical experience in preparing annual financial statements of an international corporation or international public sector organisation
· Knowledge of IPSAS or IFRS or IAS
· Managing/supervising a Finance General Ledger/ Accounting team/staff
Desirable Qualifications/Experience:
· Experience in finance shared services
· Working in the public sector
· Knowledge of NATO Financial Regulations
· Use of Oracle EBS modules R12
· Accounting certification
· Working with an Oracle EBS compatible GL reporting tool (e.g. GL Wand, Crystal reports etc.)
· Prior experience of working in an international environment comprising both military and civilian staff
· Knowledge of NATO responsibilities and organization, including ACO and ACT
DUTIES/ROLE:
· Transformation and continuous improvement
ü Oversee and coordinate all of the Agency's GL activities (including the detailed accounting of fixed /intangible assets, assets under construction and inventories) in accordance with NATO Accounting Framework - adapted International Public Sector Accounting Standards (IPSAS) - and NCI Agency Accounting policies
ü Implement structured risk management throughout GL operations
ü Formulate and implement NCIA accounting policy and provide guidance as needed; rive forward improvements of the GL process to include related sub-ledger processes
· Delivery
ü Produce detailed Standard Operating Procedures (SOPs) and other documentation, as needed, for periodic closure activities, of the GL module within the financial system
ü Ensure timely closure of the general ledger (and related subledgers)
ü As assigned, prepare the Agency's Annual (and Interim) Financial Statements for review and comments by senior management, and prepare responses to IBAN (External Auditor) enquiries on the Financial Statements
ü Prepare detailed reports and periodic reconciliations/account analysis for all GL transactions that are posted and accounted for within the applicable finance systems, and ensure these reports aggregate into the trial balances
ü Day-to-day management of the GL process, and the handling of all journals/accounting entries at GL level within the applicable running finance system(s)
ü Ensure the processing of all journals and general ledger transactions in accordance with the NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions
ü Maintain proper accounting records, such as correct entries in the GL, and supporting files for GL transactions/journals
ü Ensure timely preparation of the trial balances required for preparation of financial statements and/or other financial reports
ü Approve and post all GL transactions/journals and ensure these are in line with applicable accounting policies
ü Reconcile the GL with the related sub-ledgers on a recurring and regular basis (e.g. Accounts Payable, Accounts Receivable, Cash Management, Inventory/Asset module etc.)
ü Lead and develop the GL team and carry out staff performance management
· Cooperation
ü Liaise with other parts of the Agency and/or external stakeholders to resolve any problems with the processing of accounting entries at the GL level
ü Support audit reviews as needed
ü Contribute to general business improvement initiatives in the Finance Directorate
ü Represent, as required, the Finance Directorate at Agency or external meetings/working groups etc.
ü Deputize for the Principal Administrator (Accounting Operations Manager)/Head of Accounting Services, if required
ü Perform other duties as may be required
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