This is a part-time position.
Meadows Mechanical is a premier provider for HVAC, piping, and plumbing. We are looking for a part-time office administrator that is tech savvy. At Meadows, we pride ourselves in ensuring everyone matters and delivering beyond what is asked. We are focused on giving our people the resources and authority to make a difference in their work and stay accountable for the results. These values are what has kept us in business for over 70 years while working with Fortune 500 companies.
Duties:
- Promote and maintain a positive working environment in alignment with Meadows Mechanical values.
- Full-cycle accounts payable- low volume, about 30 to 70 invoices received weekly.
- Review, maintain and record all company credit card transactions.
- Process payroll on weekly basis.
- Process payroll taxes.
- Book ACH payments.
- Overall office compliance, day-to-day admin, and office maintenance.
- Handling licensing, vehicle related tasks, employee badging, mail, and answering phones.
- Oversee support from outsourced IT service provider for employee devices, employee workstations and software programs.
- Assist employees with Apple devices as needed.
- Ordering and maintaining supplies.
- Assist with HR duties.
- Create and organize office events for team building and employee engagement.
- Assist in creating and maintaining office procedures for best practices.
- Maintain confidentiality of all financial data and employee data.
- Ensure office is clean and maintains a professional presentation.
- Special projects as needed.
Qualifications:
- Construction experience strongly preferred.
- Sound administrative skills with a high level of accuracy and attention to detail.
- 1-2 years of relevant, front-end and back-end office experience.
- Familiar with Apple devices.
- Proficient to advanced knowledge of Microsoft Office Applications, including Excel.
- Excellent communication skills both verbal and written.
- Strong ability to troubleshoot problems and provide a corrective action plan.
- Excellent organizational and time management skills.
- Problem-solving, flexibility and prioritization skills are required, ability to think outside the box and apply creative solutions to on-going problems.
- Pleasant personality must interact with all levels of personnel.
- Ability to work independently on assigned duties.
- Demonstrates an ability to manage a variety of priorities while meeting deadlines.
- Team oriented with a continuous improvement outlook.
Pay Range is $25 to $35 an hour depending on experience - Part time position with full-time potential. 24 hours to 32 hours a week.
Hours: Monday to Thursday 8 a.m. to 2:30 p.m. Friday 8 a.m. to 1 p.m., this is negotiable.
Job Type: Part-time
Pay: $25.00 - $35.00 per hour
Schedule:
- Day shift
- Monday to Friday
- No weekends
Work Location: In person
